How To Set Up A Signature For Use in Emails Using Microsoft Outlook?

Your email signature is a useful method to quickly identify yourself and provide your contact information for business purposes. It adds a personal touch to every email you send and functions like a virtual business card with all your vital information.

Microsoft Outlook makes it quite simple to edit the contents of your email signature, whether your work title has changed or you want to update your phone number.  In the desktop, web, and mobile versions of Outlook, we’ll demonstrate how to change your signature.

You must update the signature separately on each of your devices if you want to utilize the same signature on all of them. However, when your situation changes, you might need to update the specifics of your signature. This article walks you through the steps if you want to know how to modify your Outlook signature.

How To Change Signature in Outlook

Mail signatures are one of many helpful features included in the Outlook desktop application. Let’s look at the Windows and macOS methods for altering a signature in Outlook. Email signature generators can help you quickly and easily generate a signature if you haven’t before.

Windows

In the 1990s, Microsoft published the initial version of Outlook for Windows, which was packaged with Word and other familiar office programs. Outlook for Windows has undergone numerous redesigns since its initial release, and even something as simple as adding a signature is handled differently in the most recent edition than in prior versions. Fortunately for you, the steps below outline everything you should do:

1. Launch the email client.
2. Click on the File option in the menu bar.
3. Click Options.
4. Navigate to the Mail tab.
5. Click Signatures.
6. Select the sig you want to change.
7. Make your edits or replace it with a new one.
8. Click OK.

Outlook for Windows allows you to keep numerous signatures and link them to several mail accounts. To select a different default signature, follow these steps:

1. Launch the email client.
2. Click on the File option in the menu bar.
3. Click Options.
4. Navigate to the Mail tab.
5. Click Signatures.
6. Use the drop-down menu next to “e-mail account” and select the account you want to associate the sign with.
7. Pick the desired signature for new messages and replies/forwards.
8. Click OK.

Mac

There are some significant variations between the MacOs And Windows Versions of The Microsoft Mail Program. Changing a Signature in Outlook for Mac Can Be Done as Follows:

1. Launch the Email Client.
2. Open Preferences.
3. Click Signatures.
4. Select the Sig You Want to Change.
5. Click the Edit button.
6. Make Your Edits or Replace It With A New One.
7. Close the Signatures window.

Similar to Windows Users, Mac Users Can Link Various Signs to Various Mail Accounts:

1. Launch the Email Client.
2. Open Preferences.
3. Click Signatures.
4. Use the Drop-Down Menu Next to “account” and Select the Account You Want to Associate the Sign With.
5. Pick the Desired Signature for New Messages and Replies/forwards.
6. Close the Signatures Window.

Now You Know How To Edit an Email Signature in Outlook on Mac.

How to Change a Signature in Outlook on Web

Because It Can Be Accessed from Any Computer with A Web Browser, Outlook’s Web Version Is Practical. However, in Outlook 365 and Outlook on The Web, You Must Adhere to An Entirely Different Set of Instructions:

1. Log in To Your Inbox.
2. Click the Settings gear Icon.
3. Click the View All Outlook Settings link.
4. Select the Mail tab and Then Navigate to The Compose and Reply sub-Tab.
5. Change Your Signature in The Email Signature Section.
6. Click Save.

By Selecting a Different Default Signature from The Drop-Down Boxes Next to The Appropriate Choices in The Email Signature Section of The Compose and Reply Sub-Tab, You Can Save Numerous Signatures and Use Them as Defaults for New Messages, Replies, and Forwards.

How to Change a Signature in Outlook Mobile App

The Outlook Mobile App Lacks Significantly in Power Compared to Its Desktop and Web-Based Alternatives. Although You Can Edit a Signature in Outlook for Android and Os, Html Signatures Are Not Supported, Thus You Are Limited to Using Plain Text Signatures.

Android + I Os

The Steps You Need to Follow in Order to Change a Sign on Android and IOs are the Same:

1. Launch the Android or IOs App.
2. Go to Settings.
3. Tap the Signature Option Under Mail.
4. Change Your Signature.
5. Confirm.

If You Insist on Using Hyper Text Markup Language Sigs when sending messages from your Android or iOS device, then you can use a third-party mail client that supports them.